June 18, 2018

Protecting Your Company from Unemployment Claims

If your business has employees, then you should be aware of unemployment issues.  The Georgia Department of Labor has a great little book called “Unemployment Insurance:  The Employer’s Handbook.”  You can get a copy by calling (404) 232-3395, or better yet, it’s available online at www.dol.state.ga.us.  The Handbook provides everything you need or want to know about unemployment compensation and your responsibility as an employer.

When a client calls and tells me that they fired an employee two weeks ago, the first thing I ask is, “Did you give complete Form DOL-800, Separation Notice and give it to the employee?”  Unfortunately, the answer is usually, “No, what’s that?”  Form DOL-800 is a form that employers are required to complete for each worker separated, regardless of the reason for separation.  The Separation Notice should be completed, dated and delivered to the separated employee on the last day of work.  Attached is the Form DOL-800 for you to keep and use.

The notice of separation should clearly state the reason for termination.  This is another area in which I find that my clients have problems.  The information that you give for the termination will play an important part in the decision of whether the separated employee is allowed to qualify for unemployment benefits.  I had a client who failed to give a separated employee the Separation Notice and the hearing office for the Department of Labor allowed the separated employee to receive unemployment, even though she had resigned from employment!  This is an area that is fraught with traps.  Please give me a call if you are considering terminating an employee so that we can do whatever is necessary to protect your company from increased unemployment premiums.

June 18, 2018

Corporate Minute Scam Alert

Your company might have received a solicitation entitled “Annual Minutes Disclosure Statement” in the forms shown.  These solicitations offer to complete corporate meeting minutes on behalf of your Georgia corporation for a fee.  You might be confused by these solicitations because they are very official looking and in a form similar to forms sent out by the Georgia Secretary of State’s Office.

Please be aware that this is a total scam.  You are not required by Georgia law to file corporate minutes with the Secretary of State.  You are, however, required to prepare and maintain annual minutes of your corporation.  Many of my clients ask that I assist them with their first annual meeting and then prepare the minutes on their own in the following years.  Please let me know if you would like my assistance.

June 18, 2018

Questions When Interviewing a Potential Employee

Finding and keeping good employees is tough, even when there are many applicants. From my unscientific survey, the hit rate is about 50%. The clients that I talk with hire two employees for every one employee that stays with, and is a good employee for, the Company.

The interview process is key in finding and keeping the best candidate. Questions that you can ask are the basics that could affect an employee’s ability to perform their job:

How do you intend to get to work?

  1. Are you willing to relocate if necessary?
  2. Do you have any commitments that would keep you from performing your job tasks such as being at work on time, working overtime, or travelling?

These questions can help you gauge whether a person is committed to pursuing a new career and whether or not they will be an asset or a liability to your company. Next, ask questions that will protect your company from legal action:

Do you have a legal right to work in the U.S.?

  1. Have you ever been convicted of a crime?
  2. Are there any other names you have used so that your employment history can be verified?

Questions such as these will eliminate any candidate that can be a risk to your company’s wellbeing. You would then like to find out a little about why the person is job searching and what they are looking for. These questions are more speculative and open to your interpretation:

  1. Why are you available for hire?
  2. What did you like most and least about your last job?
  3. What motivates you?
  4. What types of people frustrate you?
  5. What does “success” mean to you?

You want to find out the reasons a person may have chosen to leave or been terminated from a previous job. If you know your company and your employees, you should be able to eliminate any candidates that may cause turmoil in the workplace. Having a detailed job description for the position for which you are hiring will help you rate these responses and choose the person who most closely meets the qualifications for the position.

You may have other areas of interest you’d like to know about, but there are some questions that are off limits in an interview.

  1. What is the nationality of your parents or spouse?
  2. What religious holidays do you observe?
  3. Have you ever been arrested?
  4. Do you have children?
  5. When was the last time you used illegal drugs?
  6. What is your maiden name?
  7. Did you serve in the military?

Asking questions such as these and using those answers as a reason not to hire someone can justify a lawsuit for discrimination in most states.

If you have any questions about the legality of the interview process, please contact me.

June 18, 2018

A Short Examination of Your Estate Plan

Comment: “Is it time for me to review my estate planning?” That is a question that many of our clients ponder from time to time. The goal of this paper is to turn that broad question into a series of more specific questions that may help you identify more effectively some relevant issues that may need attention. Recognizing that good estate planning concerns all of your assets and all of the people you love most may provide the incentive for you to spend three minutes taking this self-examination. We hope it proves helpful to you.

  1. Do my closest family members know that the executed originals of my Will and other important estate planning documents are kept in ____________________?
  2. My current Will was done in ______(year) and I last reviewed it thoroughly in ______(year). Given changes that have occurred since I worked on my Will, including changes in asset values, would it be a good idea for me to have my overall plan and documents reviewed and possibly updated?
  3. Since I last seriously worked on my planning, both the estate tax exemption and the generation-skipping transfer tax exemption have increased substantially, specifically to $5 million for individuals dying in 2011-2012.
  4. Question for married persons: Are our assets allocated between my spouse and me in a manner that will allow us to take advantage of the “tax shelter” provided by these exemptions regardless of who dies first? (Comment: If you have not reviewed this allocation recently with counsel, your family may not be positioned to take advantage of major tax savings that a reallocation plan could offer. Since certain assets do not count in this planning, the analysis is usually tricky enough to require the guidance of counsel.)
  5. Do I remember whom I have left in charge of my estate? Do I still have the best possible lineup of original and successor Executors and Trustees to carry out my intentions? Question for those who have named family members as Executors: How will my family actually get my estate administered? (Do not underestimate the complexity of this assignment!)
  6. Questions for those who have named a bank as an Executor or Trustee: Do I (and my family) understand how banks operate when they are given these responsibilities? What do banks charge? Would it help for me to meet with the bank representatives to discuss these issues?
  7. Do I have any assets (such as a valuable second home, certain business assets, certain heirlooms, etc.) that need special attention not addressed in my existing documents?
  8. I am aware that who will receive some of my most important assets at my death will be determined not by my Will but by beneficiary designation forms filed with third parties (such as IRA holders or life insurance companies), and I also realize that “contingent beneficiaries” will be entitled to these assets if my “primary beneficiary” does not survive me. Should I review the beneficiary designation documents I have signed for my life insurance policies, IRAs, and 401(k) accounts to make sure I know who will be entitled to these assets (as primary beneficiary or as contingent beneficiaries) at my death? Do I understand who will pay the estate taxes on these assets?(Comment: This is another tricky issue that most people do not fully understand and that may call for explanation by counsel.)
  9. Are there aspects of my planning that may lead to squabbles or fights within the family that I ought to give special attention to? Examples: Potential problem areas between the children and a stepmother; leaving a valuable asset to the children jointly; the possibility that some, but not all, children may seek executors fees; etc.
  10. Are there any asset disposition possibilities that would simply make me feel better about my Will?
  11. My basic plan is that eventually my (or our) assets will pass to or for the benefit of the children. Have I provided the proper ages for my children to receive their inheritance outright?
  12. Should I give more assets to the children (and/or grandchildren) at my death without making them wait for my spouse to die?
  13. Should I provide any bequests to faithful employees or to someone dear who really needs help?
  14. Should I include more protection for parents or other special relatives?
  15. Should I give more to a charity in honor of ______________________ or to promote ________________ (recognizing that the IRS will in effect“pay” almost half of the amount given to charity)?
  16. Question for those with long-term trusts for their children: Do I understand how much in after-tax assets may go to the children outright by a certain age and how much will remain in trust during their lifetimes? Is this balance between “outright” and “long-term trust” assets best for the children?
  17. Do I know the range of what my ultimate estate tax bill is likely to be? How will cash be raised to pay not only the tax bill but also debts and expenses of administration?
  18. I feel okay about my Will, but have I sufficiently considered those strategies that could reduce my family’s ultimate estate tax bill?
  19. Do I have an effective annual giving program in place for my children and grandchildren? What can I afford to give them and what form should I use for making gifts? Knowing that it generally takes time for most tax-savings strategies to produce the best results, is it now time for me to explore family limited partnerships, GRATs, charitable trusts, sweetheart loans to the children, etc.?
  20. If I get very sick or am in a terrible accident and cannot manage my affairs, I want to have both financial and health care powers of attorney in place that will allow the people I trust most to make decisions on my behalf. I last signed powers of attorney in _________(year). Is my lineup of agents named then still okay or should it be revised?
  21. Should I prepare a memo to my family discussing certain assets, advisors or business associates I trust (or do not fully trust); my feelings about certain sensitive issues; or other items that might prove helpful to family members (or others) if they have to deal with these matters in my absence?

We hope that these questions will help you decide whether any aspects of your estate planning need current attention. If so, our firm will be delighted to help you.

June 18, 2018

Estate Planning Before Or After A Divorce

If you are considering filing for divorce, you might want to handle some estate planning matters before you file the Petition for Divorce.

  1. Will.
    If you name your spouse as the beneficiary of your estate and you would rather your money be used for your children and not controlled by your spouse, then you should prepare a new will creating a trust for children and a trustee of your choosing.
  2. Life Insurance.
    Change the beneficiary on your life insurance policies. Name the trust created under your will if you have minor children.
  3. Powers of Attorney.
    Financial Power of Attorney. If you have given your spouse your financial power of attorney to handle all of your financial affairs in the event of disability, you should prepare new financial power of attorney prior to filing the Petition for Divorce.
  4. Georgia Advance Health Care Directive (Health Care Power of Attorney and Living Will). If you have given your spouse your health care power of attorney to handle all of your health care decisions in the event of disability, you should prepare new health care power of attorney prior to filing the Petition for Divorce.
  5. Individual Retirement Accounts.
    The beneficiary designation on these accounts cannot be changed without spousal consent, so there is not much you can do with this prior to filing the Petition for Divorce.
  6. Revocable Trusts.
    Most people in Georgia do not have revocable trusts (unless you moved here from another state). If you do have a revocable trust, review the document to see if you can change the trustee designation and beneficiary distribution without your spouse’s consent.
  7. Shareholder Agreements, Buy/Sell Agreements or Limited Liability Operating Agreements.
    If you are in business with your spouse, these documents should be reviewed to see if the documents will allow for changes without your spouse’s knowledge. If you are an owner in a business with other parties, review the documents for any negative consequences upon the filing of the divorce.

After the divorce has been granted.
If you have not changed the documents listed above prior to the divorce, all of the documents should be reviewed and amended.

  1. Individual Retirement Accounts.
    The beneficiary designation should be changed at this time. The Supreme Court has ruled that a former spouse will receive the retirement account if the owner of the account does not change the beneficiary designation after the divorce (even if the divorce decree provides that the former spouse is not entitled to the benefits).Kennedy v. Plan Administrator for Dupont Savings, 2008.
  2. Irrevocable Life Insurance Trust.
    If you or your ex-spouse is required to hold life insurance in a large amount, it might be a good idea to consider an irrevocable life insurance trust.